Accounting & Finance
Accounts, cash, bank, invoicing, collections, payments and cash-flow view.
Move from keeping records to running your business
Your bookkeeping software keeps account, invoice, cash and bank records in order; orders, stock and day-to-day work tracking sit outside it. marqey brings operations and finance together in the same record structure; you read a balance alongside the work that created it.
A structure that joins bookkeeping records with day-to-day work
Basic Bookkeeping Software
This solution brings the account, invoice, cash and bank data your bookkeeping software holds together with quotes, orders, stock, purchasing and collection steps on a single record. Alongside the balance, you see the customer, order and product movement behind it on the same screen. As a business grows, quotes, orders, stock, purchasing, e-commerce or field operations end up scattered across separate tools; you see the balance but struggle to read the work behind it. marqey keeps your bookkeeping discipline intact and adds the work itself to that structure.
Money records form inside the steps of the work
The structure comes together in seven steps. A role carries out each step; the first six create a record in the system, and the seventh reads those records on a decision screen. The money side draws from these records.
A quote gets prepared
The sales rep opens the quote from the customer record; a quote record forms, and the open balance and payment terms appear on the same screen.
The order is confirmed
The sales rep converts the approved quote into an order; an order record forms, and stock position and account risk sit on the order.
The warehouse ships it out
The warehouse lead prepares the shipment; a stock movement record forms, quantity gets deducted, and cost gets processed.
An expense gets attributed to the job
The purchasing lead enters the supplier invoice and expense; the expense record matches the relevant product, project, production run or service.
The invoice comes out of the job
The bookkeeper issues the invoice from the completed order; the invoice record and account movement form together, and the e-document comes out of the same record.
Bank activity is processed
The finance lead matches bank and payment activity against the outstanding collection line; the collection record closes the open item.
The report answers the decision question
The manager tracks cash expectations, customer risk and stock cost from the report screen; every figure opens back to the job record that created it.
What Do You Gain?
You make decisions with the work behind the balance in view
You make more accurate promises to customers
The sales team works with balance, payment terms, stock and prior-order data in view; the promise it makes doesn't drift from the accounting and warehouse reality.
You understand where money gets tied up
Overdue collections, leftover stock, open orders and pending payments all show up on one screen; you don't wait until month-end to step in.
You cut the reconciliation load
Orders, invoices, collections and bank activity sit in shared data; teams check the relevant job record instead of requesting data from each other.
The products that carry this record
These products carry your bookkeeping records and day-to-day work together. Bank and e-document connections plug into your existing setup; account, stock and collection data accumulate on the same record.
Related Solutions
Does invoicing and e-document handling run in a separate panel?
e-Invoicing runs inside Accounting & Finance, not a separate tool.
Does the order-to-cash trail break down?
See the Order-to-Cash Process Management solution
Working across more than one program?
See the Disconnected Software solution
Frequently Asked Questions
When does basic bookkeeping software stop being enough for daily operations?
The gap appears when sales, inventory, purchasing or approvals live in separate files and the finance record no longer shows the full transaction. Map one real order or purchase through to accounting before deciding the first scope.
Which teams use Basic Bookkeeping Software?
Sales, warehouse, purchasing, bookkeeping and management. Each role sees the records needed for its work, while customer, order and hand-off information remains shared across the process.
Do we keep working with our accountant?
Yes. marqey runs the sales, stock and collection records inside the business. The records that go to your accountant arrive orderly and complete.
Can the data in our bookkeeping software be migrated?
Account records, open balances, product records and stock data move over in bulk. Scope and data quality get reviewed together as part of the migration plan.
Which example should we prepare before scoping the change?
Trace one sale or purchase from its first record through the hand-off to accounting. Mark repeated entry, waiting approvals and required connections so the first scope answers a real operating problem.
How You Start
Let's map your current record setup together
Let's look at the bookkeeping software you use, how you track sales and stock, your collection habits and where teams keep their data; then let's pin down your priority: account tracking, invoice load, the stock-to-cash relationship or cash planning. See marqey in a demo close to your own record structure; together we decide which job records and which management screens to start the first phase with.